Conference Headshot Station
A photo studio at your conference, built for maximum efficiency so attendees leave with amazing headshots in record time, with branded emails and web delivery on the spot. Half day $2,450, full day $3,950, 30+ people per hour.
Real coverage from San Diego events. See the full headshots gallery.
How it works
I set up a compact studio wherever you have ten feet of floor: expo hall, foyer, breakout room, or your office. Three-light setup, your pick of white, light grey or dark grey backdrop, tethered camera. Each person gets a minute of real direction, which is the difference between a headshot and a photo of someone standing in front of a backdrop.
Each session runs through several poses, not one stiff frame. They pick their favorite on the screen, type their email, and a branded delivery email is waiting for them before they're back at their booth. Retouched finals follow within 48 hours. Every session also lands in a branded online gallery, organized and live before the event wraps.
Why organizers book it
Headshots are the perk attendees mention in the post-event survey. Most people are two jobs past their current LinkedIn photo, and a conference is the one time they're wearing the right shirt anyway. For sponsors, it is a branded touchpoint with opt-in lead capture and a line of people voluntarily standing in it.
Offices too, not just events
The same station comes to corporate offices for team headshot days: consistent lighting and framing across the whole company, new-hire sessions on a recurring schedule, and nobody has to drive to a studio. More on office headshots here.
See the results
Browse the headshots gallery for results from recent offices, conferences and trade shows. Planning one for your event? The event planner's guide covers space, throughput and scheduling, and the cost guide has the per-person math.
The station, measured
McKesson ideaShare
San Diego Convention Center · 2022
524
headshots in 2 days
A two-day station on the show floor of McKesson ideaShare at the San Diego Convention Center. 524 attendees came through, an average of 262 a day, and every one of them left with a finished headshot waiting in their inbox before they were back at their booth.
Southern Glazer's Wine & Spirits
Office headshot day · on-site
140
headshots in 8 hours
One 8-hour day on site. 140 employees photographed, roughly one every three and a half minutes, with the same lighting and framing on the first frame as the last. Nobody drove to a studio and nobody rescheduled twice.
Comcast Advertising
California office series · 6 on-site visits
260+
people photographed
Six visits across Comcast Advertising's California offices, over 260 people on the same setup. A headshot from visit one matches a headshot from visit six, which is the entire point when they all end up on one team page.
Station pricing
Half Day Station
Up to 4 hours
$2,450
- Photographer + assistant
- Studio lighting & backdrop
- 20-30 people per hour
- Instant on-site delivery
- Retouched finals in 48h
- Branded online gallery
- Sponsor branding & lead capture
Full Day Station
Up to 8 hours
$3,950
- Everything in Half Day
- 160-240 attendees served
- Backdrop swap midday if wanted
- Usage dashboard for sponsors
Coverage + Station Bundle
Best value
Custom
- Full event coverage
- Dedicated station shooter
- One vendor, one invoice
- Priced below booking separately
Frequently Asked Questions
How many headshots can the station handle?
20-30 people per hour at a comfortable pace: enough for 80 to 120 attendees in a half day and 160 to 240 in a full day without a line forming. Bigger crowd? Add a second station and double it.
What backdrop options are there?
White, light grey, or dark grey, whichever suits the room and your brand. Custom branded backdrops are available too, and they photograph as cleanly as the standards.
How do attendees get their photos?
On the spot. Each person picks their favorite frame at the station and it lands in their inbox before they walk away, retouched version to follow within 48 hours.
Is this a photo booth?
No. It is a working photographer with studio lighting who poses and directs every person. Automated booths produce automated results; this produces a headshot people actually use on LinkedIn.
Can a sponsor brand the station?
Yes, and they should: branded backdrop, branded delivery emails, and opt-in lead capture. A headshot station is the rare sponsorship attendees line up for.
Do you also do headshot lounges for multi-day conventions?
Yes. For multi-day events the station becomes a lounge: fixed hours each day, so attendees can come back when the schedule allows.
Can you bundle it with event coverage?
That is the best way to book it. One vendor, one invoice: I shoot your keynotes and sessions while a second shooter runs the station, and the bundle is priced below booking the two separately.
Let's talk.
Tell me about your event and I'll get back to you within one business day with availability and a tailored quote.